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Request for Proposals for Hosting SAM2010

The SDL Forum Society  invites proposals to host the 6th SAM - Systems Analysis and Modelling - Workshop to be held in 2010. The previous SAM workshops were held in Berlin 1998, Grenoble 2000, Aberwrystwyth 2002, and Kaiserslautern 2006. It was decided not to hold a SAM workshop in 2008 between SDL2007 and SDL2009, but instead to have a short workshop at ITU Geneva in September 2008. 

Following established procedure the decision in principle to hold a workshop in 2010 would normally be made at the Society AGM in 2008, and a final decision made before or at the Society AGM in 2009 during SDL2009. The Society would be pleased to receive proposals well in advance of SDL2009 so that planning for the event can be started . 

If you are interested in helping host the workshop in your area, please assemble the following information, and send it to admin of sdl-forum.org with a copy to the mail list for members of sdl-forum.org.

The proposal may be brief and informal, but needs to address the following questions, which will help us evaluate the viability of the proposal.

  1. Who is making the proposal? These will be one or more individuals (representing an organization) who is/are willing to be responsible for local arrangements. Although this is optional, the proposal should also include someone who is willing to serve as co-chair for the event (other co-chairs will be appointed by the SDL Forum Board). This co-chair person is not signing up to be responsible for the whole event - the SAM 2008 Organizing Committee is responsible for that. If the proposal is selected, the person (or people) that you list will be added to the Organizing Committee, and the chair people of the conference (to be named later) will assign responsibilities to various members of the committee. The proposer should be a member of the SDL Forum Society. If a non-member wishes to make a proposal they should either collaborate with a member or join the Society.
  2. What would be the main subject and character of the workshop? The scope should be well related to contemporary interest in the System Design Languages (SDL) covered by the Society. Such languages are the  ITU-T Specification and Description Language - Z.100 series, Message Sequence Chart - Z.120 series, TTCN, ASN.1, UML, and URN. The event should have a workshop rather than a conference character.
  3. In what venue do you propose it be held? Ideally, this venue should be able to handle to plenary sessions of up to 100 people, and one or two parallel sessions. In 2006 the workshop character of the event was emphasised with success by scheduling 2 presentations and related discussion in 1.5 hour sessions.
  4. How much will the meeting cost? An estimated meeting cost and participation fee should be given.  Assume attendance of between 30 and 70 for 2 or 3 days. The figures can be approximate, as long as it gives us an idea of how much it will cost both for the whole conference and for each attendee. In any case it shall agreed that any gain or loss will be shared at least equally by the SDL Forum Society and the local organizer. An outline budget should be provided. Usually Society members will get a discount on the fees, and non-members pay more but are offered free membership of the Society until 31 December.
  5. Can arrangements be made for demos by participants? Many participants like to see software tool demos - both of commercial tools and ongoing research efforts.
  6. How the proceedings will be published? For SAM2002, SAM2004 and SAM2006 the decision was for post-event publication of the proceedings in the Springer LNCS series with revised papers reflecting feedback from the event. Acceptance in the LNCS series is not automatic and will depend on the scope and interest in the workshop papers. The cost of providing a copy of the published proceedings to each participant should be included in the budget and well as the cost of providing a copy at the event.
  7. Dates when the venue should be reserved. The venue should be available for 3 or 4 consecutive week days. There may be meetings to be held before or after the event for standards work and/or related projects.
  8. Are there any potential local (or global) sponsors? Sponsors are welcome to provide any level of support from making the whole workshop free to attend to providing delegate badges, provided the sponsorship is acceptable to the SDL Forum Society. At recent events there has been a sponsorship deal linked to tool demonstrations.
  9. What publicity is planned? Recent events have not attracted as many participants as anticipated, and publicity is probably one factor. Relying on distribution by email lists is insufficient, and the publicity planned to reach the intended participants is an important factor.
  10. Will people enjoy coming? Hopefully the meeting will be in a pleasant area and easy to access for international travellers.
  11. Any other point that will help as to select the best proposal.

If you have further questions, please direct them to admin of sdl-forum.org.

The initial deadline is the end of February 2009.
Proposals that arrive after the deadline will be considered only if a decision is not been made by then and if a good proposal is received before the deadline the Board may decide to proceed without waiting for further offers.

R. Reed

Chairman May 2008 
(updated September 2005, June 2006, Sept. 2007,  May 2008 - year changed to 2010 in May 2008)



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