Request for Proposals for Hosting SAM2016
THIS PAGE IS OUT OF DATE - A PROPOSAL WAS MADE AND THE EVENT WAS HELD.
The SDL Forum Society invites proposals to
host the 9th SAM - Systems Analysis and Modelling - Conference to be held in
2016, probably in June or July or September or October. The previous SAM workshops were
organized in Berlin 1998, Grenoble 2000,
Aberwrystwyth 2002, Kaiserslautern 2006, Oslo 2010 (with MODELS2010),
Innsbruck 2012 (with MODELS 2012)
and Valencia 2014 (with MODELS2014).
It was decided not to hold a SAM in 2008 between SDL2007 and SDL2009, but instead to have a short
event at ITU Geneva in September 2008.
Following established procedure the decision in principle to hold a SAM event in
2016 would normally be made at the Society AGM in 2014, and a final decision made
before or at the Society AGM in 2015 (during SDL2015). The Society would be
pleased to receive proposals well in advance of the AGM in 2015 so that planning for the
event can be started.
The possibility to hold SAM2016 with MODELS2016 is likely to be considered,
but alternative proposals will be considered. The final decision will not be made until the Society
AGM in 2015. If a much better proposal is made, or if collaboration with Models
2016 is not practical, a different decision could be made at the AGM in 2015.
Alternative proposals for hosting SAM2015 are therefore welcome.
If you are interested in helping host the workshop in your
area, please assemble the following information, and send it to admin of sdl-forum.org with
a copy to the mail list for members of sdl-forum.org.
The proposal may be brief and informal, but needs to address
the following questions, which will help us evaluate the
viability of the proposal.
- Who is making the proposal?
These will be one or
more individuals (representing an organization) who is/are
willing to be responsible for local arrangements.
Although this is optional, the proposal should also include
someone who is willing to serve as co-chair for the event (other co-chairs will be appointed by the SDL
Forum Board). This co-chair person is not signing up to
be responsible for the whole event - the SAM 2016 Organizing
Committee is responsible for that. If the proposal is
selected, the person (or people) that you list will be
added to the Organizing Committee, and the chair people
of the conference (to be named later) will assign
responsibilities to various members of the committee. The
proposer should be a member of the SDL Forum Society. If
a non-member wishes to make a proposal they should either
collaborate with a member or join the Society.
- What would be the main subject and character of the workshop?
The scope should be well related to contemporary interest in the System Design
Languages (SDL) covered by the Society. Such languages are the ITU-T
Specification and Description Language - Z.100 series, Message Sequence
Chart - Z.120 series, TTCN, ASN.1, UML, and URN.
The scope (as finalized by the
programme committee) is put in the call for contributions and is a key factor in
getting contributions, participants and acceptance for publication.
In 2006 a
workshop character of the event was emphasised with success by scheduling
2 presentations and related discussion in 1.5 hour sessions.
In 2014 SAM was renamed a "conference" rather than a "workshop", recognizing the character of SAM2010 and SAM2012.
- In what venue do you propose it be held?
Ideally, this venue should be able to handle to plenary sessions
of up to 75 people, and one or two parallel sessions.
Recent SAM events have not had parallel sessions.
The availability of a demo area is sometime useful.
Internet connection is expected -
though delegates should be discouraged (prevented?) from reading email or using the net during presentations.
- How much will the meeting cost?
An estimated meeting cost and participation fee should be given.
Assume attendance of between 40 and 75 for 2 or 3 days. The
figures can be approximate, as long as it gives us an
idea of how much it will cost both for the whole
conference and for each attendee. In any case it shall
agreed that any gain or loss will be shared at least
equally by the SDL Forum Society and the local organiser.
Normally refreshments and lunch are included.
Sometimes a conference dinner is included.
An outline budget should be provided. Usually Society
members will get a discount on the fees, and non-members
pay more, but are offered free membership of the Society
until 31 December. These are guidelines and (for example) the financial
agreement was significantly different for SAM2010, SAM2012 and SAM2014
as these were "co-sponsored" by IEEE and ACM as a MODELS "satellite event".
- Can arrangements be made for demos by participants?
Many participants like to see software tool demos - both
of commercial tools and ongoing research efforts.
- How the proceedings will be published?
For SAM2002, SAM2004, SAM2006, SAM2010, and SAM2012 the decision was
for post-event publication of the proceedings in the
Springer LNCS series with revised papers reflecting
feedback from the event.
SAM2014 was also published in the LNCS series, but in time for the event.
Acceptance in the LNCS series is not automatic
and will depend on the scope and interest in the workshop papers.
The cost of providing a copy of
the published proceedings to each participant should be
included in the budget, as well as the cost of providing
a copy at the event if the LNCS book is published later.
- Dates when the venue should be reserved.
The venue should be available for 2 to 4 consecutive week days.
There may be meetings to be held before or after
the event for standards work and/or related projects.
The SDL Forum Society AGM is usually held immediately before, during or after the event.
- Are there any potential local (or global) sponsors?
Sponsors are welcome to
provide any level of support from making the whole workshop free to attend to providing delegate badges,
provided the sponsorship is acceptable to the SDL Forum
Society. At some events there has been a sponsorship deal linked to
- What publicity is planned?
Events do not always attract as
many participants as anticipated, and publicity is probably one factor.
Relying on distribution by email lists is insufficient, and the publicity
planned to reach the intended participants is an important factor.
- Will people enjoy coming?
Hopefully the meeting
will be in a pleasant, interesting area with easy access for
- Any other point that will help as to select the best
If you have further questions, please direct them to admin of sdl-forum.org.
Proposals received one week before the calling notice is sent out for the
SDL Forum Society Annual General Meeting in 2014 will be considered at that
Proposals received one week before the calling notice is sent out for the
SDL Forum Society Annual General Meeting in 2015 will be considered at that
meeting if a decision has not already been made.
The deadlines may be extended to later dates if necessary by the Board of the Society.
Proposals that arrive after the deadlines will be considered only
if a decision has not been made by then, and if a good proposal is received before
the deadline the Board may decide to proceed (after consulting members) without waiting for further offers.
Non Voting Board member, October 2014.
NOTE: The 2014 AGM had already taken place when this RFP was initially issued, but the related text was kept so that it can be reused for later event RFPs.